Protecting Your Information

Last Updated: June 2026

Valhalla Studios YYC (“VSYYC”, “we”, “our”, or “us”) respects your privacy and is committed to protecting the personal information you choose to share with us.

This Privacy Policy explains what information we collect, how it is used, how it may be stored, and the choices available to you regarding your information.

Information We Collect

We may collect information that you voluntarily provide through our website, contact forms, creative applications, client intake forms, project inquiries, onboarding documents, agreements, and other communications.

This information may include:

• Name
• Email address
• Phone number
• Business or organization information
• Project information and requirements
• Creative application information
• Professional experience and portfolio information
• Documents, files, materials, or content submitted for review
• Information provided during consultations, meetings, or project discussions
• Any other information you voluntarily provide

How We Use Your Information

We may use the information you provide to:

• Respond to inquiries and requests
• Review client inquiries and creative applications
• Communicate regarding services, opportunities, or projects
• Evaluate project requirements and service needs
• Prepare proposals, agreements, or project documentation
• Deliver services and support ongoing projects
• Maintain internal business records
• Improve our website, processes, and client experience
• Meet legal, contractual, or administrative obligations

We only collect information that is reasonably necessary to support our business operations, professional relationships, and project activities.

Client and Creative Information

Certain projects, applications, and opportunities may require the collection of additional information through intake forms, applications, agreements, non-disclosure agreements (NDAs), copyright and licensing documentation, project communications, or other supporting materials.

Information shared as part of a client or creative relationship may be treated as confidential and handled in accordance with any applicable agreements between the parties.

Third-Party Services

Valhalla Studios YYC may use trusted third-party services to support website operations, communication, administration, project management, and business activities.

These services may include:

• Microsoft Forms
• Microsoft 365
• WordPress
• GoDaddy
• Adobe Creative Cloud
• Canva
• ChatGPT
• Other professional business and technology providers as required

Information submitted through these services may be stored or processed according to the privacy and security practices of those providers.

Artificial Intelligence Tools

Valhalla Studios YYC may use AI-supported tools for administrative, organizational, research, planning, workflow, and operational support purposes in accordance with our Ethical AI & Creative Integrity Policy.

AI-supported tools are used to assist internal operations and do not replace human review, oversight, judgment, or decision-making. Human review remains part of all significant business and project activities.

Valhalla Studios YYC does not use AI-generated content to replace contracted human creative services.

Cookies and Website Analytics

Valhalla Studios YYC may use standard website technologies such as cookies, analytics tools, and server logs to help improve website functionality, security, and visitor experience.

These technologies may collect non-personally identifiable information such as browser type, device information, pages visited, referring websites, and general usage patterns.

Visitors may adjust browser settings to limit or disable cookies; however, some website features may not function as intended.

Information Sharing

Valhalla Studios YYC does not sell, rent, lease, or trade personal information.

Information may only be shared:

• When required by law
• To comply with legal obligations
• To protect rights, safety, or security
• With trusted service providers supporting business operations
• With your consent

Data Security

We take reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, disclosure, misuse, loss, or alteration.

While we strive to protect information using industry-standard practices and trusted service providers, no method of transmission or storage can be guaranteed to be completely secure.

Data Retention

Personal information may be retained for as long as reasonably necessary to:

• Respond to inquiries
• Maintain project records
• Fulfill contractual obligations
• Meet legal, financial, or administrative requirements
• Resolve disputes or enforce agreements

Information that is no longer required may be securely deleted or destroyed when appropriate.

External Links

Our website may contain links to third-party websites, platforms, or resources.

Valhalla Studios YYC is not responsible for the privacy practices, content, or security of external websites. Visitors are encouraged to review the privacy policies of any third-party sites they visit.

Your Rights

Subject to applicable privacy laws, you may request:

• Access to personal information we hold about you
• Correction of inaccurate information
• Withdrawal of consent where applicable
• Information regarding how your data is being used

Requests may require reasonable verification of identity before information is provided or modified.

Contact Us

Questions regarding this Privacy Policy or the handling of personal information may be submitted through our website contact form.

Valhalla Studios YYC

Calgary, Alberta & Barrie, Ontario
Canada

Changes to This Policy

Valhalla Studios YYC may update this Privacy Policy periodically to reflect operational, legal, technological, or business changes.

Any updates will be posted on this page and will become effective upon publication.